This chapter is about the functions and operations which make it possible to manage an attribute synonym dictionary, with step by step instructions for how to perform the operations
One useful tool for managing attribute value dictionaries is the tool for cleaning an attribute dictionary. |
The interface for managing attribute values (see the image above) is available after the user has selected a single attribute node in the library tree and clicked the “Values” tab. If the library supports many metadata languages, the values for a particular language are accessed by clicking the appropriate tab on the left. Values within a language are also divided into tabs, in order to facilitate browsing big dictionaries. A tab title is a shortened version of the first value belonging to that tab (all values are sorted in alphabetical order). In the case of very big dictionaries, values can be grouped in tabs at several levels, as shown in the sample image: there are so many tabs with particular values that the tabs themselves must be divided among several tabs. In such a case, the superordinate tab title corresponds to the title of the first subordinate tab.
In order to quickly find a tab with a specific value, the user can enter the whole value or just a few of its initial letters in the text field below the tabs with values and click the “Search” button. If the dictionary does not contain the entered value, the tab in which that value should (alphabetically) be placed will be opened.
Every tab with values is divided into two parts: a list of synonym groups on the left and a list of group values on the right. The value list is populated with values once a group is selected on the left. Additionally, both lists have sets of buttons for performing certain actions on a dictionary. All available actions are discussed in detail further in this chapter.
In order to create a new synonym group:
In order to remove a synonym group:
Caution! If any value in a group is related to a bibliographic description of a library element, the system will not remove that group; instead, it will display a message about the necessity to remove all relations.
In order to merge two synonym groups:
In the window (see the image below), select the group to which the previously chosen group is to be added. Just like in the main value edition window, when there are many groups, they can be divided among several tabs. In order to quickly open a tab with a specific value, the user can enter the whole value or just a few of its initial letters and click the “Search” button.
Caution! If the target group already contains a value with the same name as any of the values of the initially selected group, the system will not merge the two groups; instead, it will display a message informing you that the operation was unsuccessful. For that reason, before a merger, the value names of the groups to be merged should be verified with respect to possible overlaps.
All operations are performed once a group has been selected on the list on the left.
In order to add a value to a group:
In order to remove a value from a group:
Caution! If the value is related to a bibliographic description of an element of the library, the system will not remove the value; instead, it will display a message about the necessity of removing all those relations.
In order to change a value (which will cause a change of bibliographic descriptions of all publications related to that value):
Caution no. 1: The new phrase for a value cannot be the same as another value in the same group. If all publications related to the edited value are to remain related to the existing value, use the “Merge” function (for a description of that process, see below).
Caution no. 2: When the base value of a group is edited, it should be verified if the target value is not the base value of another group. In the case of a duplication, since two groups cannot have the same base value, the system will suggest a merger of the edited group with the group which has the same value.
In order to merge two values in a group:
In order to move a value to a new group:
Caution! If the target group already contains a value with the same name, the transfer will not be possible. In such a case, the name of either of the former or the latter value must first be changed.
In order to remove value relations:
Click the “Editions...” button. There will appear a new window, with a list of editions and directories the bibliographic descriptions of which are related to the selected value. If you click the “Cancel” button at any time, the changes will be undone.
Click the “Remove relations” button. All editions and directories will disappear from the list. Caution! When the user does not have permissions for modifying any of the editions or directories, there will appear a message about the lack of permissions, and no relation will be removed.
Należy nacisnąć przycisk Zatwierdź w celu zakończenia procesu usuwania powiązań.
In the attribute dictionary management panel, there is a button labeled “Import...”. The editor or administrator can use it to import value groups from external sources. In the program, it is assumed that all imported values belong to the language selected from the language tabs. Similarly, the “Export...” button makes it possible to export values in the currently selected language – to, for example, a file on the drive. The mechanism for importing and exporting dictionary value groups operates on the basis of extensions which offer such functionalities. The default dLibra extensions with those functionalities are:
For detailed information about the functioning and configuration of extensions for importing and exporting value groups, see here.
If the application only has one extension for managing a particular operation, the control is transferred to that extension when the “Import...” or “Export...” button is clicked, and then the user should follow the instructions given in the description of that extension. If there are more such extensions, the user should first select the extension to be used and then follow the instructions given in the description of the selected extension.